Record retention and deletion policy
Retain requests, approvals, documents, procurement records, payments, accounting entries, and audit history for the period required by law and organizational policy. Do not delete records to conceal errors or bypass workflow. When deletion is permitted, use the approved process, document authority, and preserve required legal holds or audit evidence.
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Procurement competition and quotation policy
Purchases should follow the organization’s quotation and competition thresholds. RFQs must describe the same scope to each invited vendor and allow a reasonable response period. Evaluation must consider price, quality, delivery, capacity, risk, and ...
How to record goods received
Open Goods Received Notes and create a receipt against the relevant order. Confirm vendor, order reference, delivery date, location, item, quantity, and condition. Record partial deliveries accurately and describe shortages, damage, rejection, or ...
Business expense policy
Business expenses must be necessary, reasonable, properly authorized, and supported by evidence. Personal, duplicate, fictitious, or inadequately explained expenses are prohibited. Users must select accurate categories, dates, amounts, currencies, ...
Business expense policy
Business expenses must be necessary, reasonable, authorized, and supported. Personal, duplicate, fictitious, or inadequately explained expenses are prohibited. Users must enter accurate dates, amounts, currencies, categories, projects, and budgets. ...
Duplicate-payment prevention policy
Before submitting or releasing a payment, search for the invoice number, vendor, amount, date, order, and payment reference. Confirm that a similar transaction is not already pending, approved, processing, or completed. Correct the original record ...